User Defined Fields

Read all about UDFs (User Defined Fields). By attaching specific attributes to additional fields in SAP Business One, selecting a group of items, or variables thereof, becomes very easy.
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User Defined Fields & User Defined Tables for additional information

SAP Business One provides a comprehensive set of tables and fields within each module of the system by default.

However, if a company wants to store specific company data, and needs additional tables or fields to do so, users can easily create these themselves within SAP Business One.

Depending on the authorisations granted, your users themselves can define these fields (UDFs – User Defined Fields) and tables (UDTs – User Defined Tables) in a few simple actions. They can then work with them immediately afterwards.

UDFs and UDTs visible in queries and reports

The additional fields and tables are created within the existing database structure. As a result, these UDFs and UDTs, containing the information specifically important to your organisation, can also be used in queries, financial reports but also in layouts such as offers, invoices and order confirmations.

Want to know immediately how the flexibility of SAP Business One can contribute to your business success?

SAP Business One ease of use through User Defined Fields

SAP Business One users are unanimously positive about the flexibility that adding UDFs to their standard, already very extensive, set of fields and tables provides. Because with this, specific data is stored in a structured way and is always easy to find.

The UDFs are retained when upgrading to a new release of SAP Business One. And when you create a new company, you have the option of copying these user-defined fields from your current company to the new company.

Even more possibilities for UDFs in SAP Business One 10.0

In SAP Business One 10.0, in even more screens, you add fields and tables yourself. Do you need specific information quickly? With enterprise search, the search function within SAP Business One, you search directly in all added fields and tables.

Now that’s user-friendliness!

Customer preference instantly insightful through use of UDFs

Which product is preferred by your customers? Do you easily extract this from your reports? And do you know which item should be promoted next month because of its expiry date? SAP Business One users know this!

Because all variables can be found directly in personal reports when you add product or article information to SAP Business One with a UDF.

Selecting items using UDFs

By attaching specific attributes to additional fields in SAP Business One, selecting a group of items, or variables thereof, becomes very easy.

Think, for example, of UDFs in which you specify the maximum size, minimum size or weight. You can also enter an expiry date in a field you create.

External relinking from a UDF

You can also easily place an external link, to a source of additional information, in a User Defined Field.

This way, a user is referred to a website, document or image. Additional information about an article, business partner or marketing document can thus be found directly by the SAP Business One user.

Add your own fields for additional item information in reports

An example: You sell chocolate and you want to know which bar sells best. The milk, white or dark variant of 90, 180 or 270 grams.

This season, in addition to these standard bars, you also have some specials available. Fantastic bars with raspberry, strawberry and caramel filling. These weigh 90 and 180 grams. Would you like to know which bar was most purchased by your existing and new customers last period?

By creating your own UDFs for the different variables, you can easily include this information in your personal reports in SAP Business One!

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