Intelligent Document Processing

E-mail management is a must!

E-mails are nowadays almost always accepted as legally valid. Since 2023, there is also a legal background to this. Time to take a closer look at your e-mail management.
Jan Van de Vyver

Spoken words fly away, written words remain. Even in digital times this is a truism. Only we use less and less pen and paper and instead everything is handled digitally, by e-mail.

The e-mail has therefore been legally valid since some time.  However, until now there was no legal framework. In the first book of the Civil Code, which entered into force on 1 January 2023, that gap will be closed (*).

Email management

So, in addition to other business-critical documents, it is important to manage your e-mail traffic in a decisive and structured way.

In most organisations, emails are scattered across different employees, inboxes and folders or they are printed out and tucked away in a paper filing system.

Integration

When the document management system such as RecoMatics Smartdoc provides email integration, the business critical email correspondence is stored in one central location. In this way, the e-mails, including their attachments, can easily be consulted by those who need to access them.

Moreover, the saved messages are traceable, searchable and provided with an audit trail and a life cycle.  This way, you are always sure that all important mails are stored and managed in the correct, secure way.

(*)Source : De Tijd ‘Wet verankert e-mail als rechtsgeldig communicatiemiddel’