Fleet Coördinator & Office Support

As Fleet Coordinator & Office Support, you are responsible for the daily management of our fleet and the further development and follow-up of our charging solutions. You will also provide support in facility management and ensure that our offices remain operational and pleasant. You will be working in a dynamic environment in which you will find your way independently, respond smoothly to change and leave your mark on how we organise mobility and office operations.

Fleet management & Charging infrastructure

• Fleet management (+/- 100 company cars): leasing, contracts, maintenance, insurance, damage management, inspections, maintenance interventions, etc.
• Monitoring fuel and charging cards, driving behaviour and car swaps
• Management and monitoring of charging infrastructure (home charging, at the office and on the road)
• Point of contact for charging station suppliers/installers and leasing partners
• Supervising employees during installation of charging stations at home (administrative + technical)
• Reporting on charging usage, energy consumption and optimisation of charging infrastructure
• Informing and advising on (new) legal provisions in order to ensure safe and correct use of the vehicle fleet and always comply with legislation
• Keeping himself/herself continuously informed about developments and developments in the field of fleet, keeping his/her knowledge up to date in function of these developments in order to offer employees services that are continuously based on updated knowledge.

Office & Facilities Support

• Management of office supplies, infrastructure and suppliers
• Support with refurbishment and relocation
• Point of contact for facility reports (cleaning, repairs, building management)
• Ensuring a safe, tidy and ergonomic working environment
• Supporting office sustainability initiatives
• Helping organise internal staff events

You are a strong communicator with analytical insight and a passion for cars. Furthermore, you possess:

• Bachelor’s degree or equivalent through experience
• Relevant experience with fleet management is a requirement
• Affinity with electric mobility and/or technical knowledge about charging stations is a plus
• Administrative strong, hands-on and communicative
• Customer-oriented, stress-resistant and solution-oriented
• Fluent in Dutch; good knowledge of English and French
• Good knowledge of MS Office; experience with fleet software is a plus

Amista has several branches spread across Belgium. You will find us in Mechelen (head office), Destelbergen and Kortrijk. Although you can also regularly work from your home office, your main workplace will be our Mechelen office.

We care, not only for our customers, but certainly also for our people. Because they make a very important contribution to the success of our organisation. Will you choose this meaningful full-time position? Then you will be given space and freedom to act independently and achieve great results. We grow and you grow with us. If you apply to Amista, you will choose an exciting environment and a team that gives you a lot of energy.