Bid & Sales Operations Support Officer

As a Bid & Sales Operations Support Officer, you are an essential link in our sales process, supporting the sales team in day-to-day operations. You will ensure that bids and tenders are prepared professionally, timely and accurately. In addition, you are responsible for the optimization of our internal processes related to sales operations. In this role you will report to the Sales Director AMISTA Belgium-Luxembourg and work closely with the entire Sales team.

• Support the sales and account management team in preparing sales quotes, tenders and proposals.
• Ensure structured and accurate follow-up of sales procedures.
• Provide administration and documentation related to quotations and sales files.
• Coordinate with internal teams such as project management, finance, legal and technical experts to submit complete and competitive proposals.
• Analyzing sales dossier criteria and requirements, and translating them into a concrete approach and its implementation.
• Contribute to the optimization of sales processes and reporting.
• Monitor deadlines and ensure timely submission of all documents.
• Other tasks to support the Sales Director such as organizing internal sales team meetings, maintaining meeting minutes and action lists, organizing sales team building activities, etc….

Then you have the right talents to be successful in this new role:

In addition to a fine, open and enthusiastic personality, we are looking for a Bid & Sales Operations Support Officer with the following skills and experience:

• At least a Bachelor’s degree, preferably in a commercial, administrative or business field.
• At least 3 years of relevant experience in a similar role, preferably within ICT Consultancy, ERP implementation or software development.
• Thorough understanding of the different stages in a sales process and awareness that this role contributes strongly to the submission of a competitive and well thought-out proposal.
• Excellent written and oral communication skills in both Dutch and English. French is an asset.
• Strong organizational skills and a keen eye for detail.
• Ability to work effectively under pressure and meet deadlines.
• Team player who works accurately and takes initiative.
• Knowledge of procurement processes is an asset.

Amista has several branches spread across Belgium. You will find us in Lier (early 2025: Mechelen), Destelbergen and Harelbeke (soon: Kortrijk). Although you can also regularly work from your home office, your main workplace will be one of these offices, and you will regularly travel to the customer.

We care, not only for our customers, but certainly also for our people. Because they make a very important contribution to the success of our organization. Will you choose this meaningful full-time position? Then you will get space and freedom to act independently and achieve great results. We grow and you grow with us. If you apply to Amista, you will choose an exciting environment and a team that gives you a lot of energy.

Feels good! Of course, in return for all this groundbreaking work, we put a competitive salary and fine benefits package. You deserve that! And to visit the Amista offices and your customers regularly, there is of course a cool lease car waiting for you.